PYXiS Software Group Privacy Policy

Privacy Policy

This Privacy Policy describes management by PYXiS Software Group (hereinafter identified as "PYXiS") of any personal data (as hereinafter specified "Personal Data") relating to a natural person (“Data Subject”) that is identified or identifiable, directly or indirectly by reference to the use of and access to, for whatever purpose, the following website of PYXiS: http://www.pyxissoftware.com (“PYXiS' Website”).

Purpose

This Privacy Policy is to outline the steps PYXiS takes to keep Personal Data confidential, to inform Data Subjects about how and why PYXiS collects Personal Data and to provide Data Subjects with their rights and PYXiS' contact information to exercise these rights, and for any questions or concerns arising out of this Privacy Policy.

Protecting Data Subject privacy and maintaining the integrity of Personal Data means that: PYXiS will keep Personal Data and the business between the Data Subject and PYXiS in confidence; PYXiS will not sell, rent or loan a Data Subject’s information to third parties; PYXiS will respect a Data Subject’s privacy when PYXiS may contact a Data Subject concerning various products and services which PYXiS make available to a Data Subject from time to time; PYXiS may have control over who obtains, uses and the circumstances to give out information about a Data Subject; A Data Subject will have access to the information that PYXiS has about the Data Subject.

Scope

This Policy Privacy applies to PYXiS' Website, except where otherwise noted and does not concern any websites that a Data Subject may visit by external links.

Controllers and Processors of Personal Data

PYXiS, who determines the purposes and means of Personal Data collecting and processing, is PYXiS Software Group.

The processing operations of Personal Data, whether or not by automated means, are performed on behalf of PYXiS.

Why PYXiS May Collect Personal Data

Establish identity
Perform necessary identity and security verifications
Process transactions and conduct business
Deliver products and services
Provide customer support and services
Provide ongoing service delivery
Provide Data Subject with information
Improve products, services, and service delivery
Better understand Data Subject’s needs, interests and suitability for various products and services
Recommend specific products and services that may meet Data Subject’s needs
Respond to issues, questions, and queries
Protect Data Subject and himself against errors or fraud; and
Co-operate with law enforcement and legal authorities, where required, to comply with applicable laws and with court orders.

PYXiS will collect, use, and may disclose personal information only for purposes that a reasonable person would consider appropriate in the circumstances; and endeavors to collect as little information as possible as may be necessary under the circumstances.

Data Subject takes note that aggregated statistics and information, where the identity of a specific individual cannot be identified, is not Personal Data. PYXiS reserves the right to use aggregated information in any manner it determines, in its discretion, to be appropriate. Use of such aggregated information may include, but not be limited to, the preparation of aggregated user statistics and information summaries to improve efficiencies, more effectively describe PYXiS’ product and service offerings and assist in the marketing of PYXiS’ products and services.

Aggregated statistics and information will not contain Personal Data.

The Type of Personal Data PYXiS May Collect

PYXiS collects various types of Personal Data. During the course of using PYXiS’ Website, Data Subject may, depending on the nature of the circumstances, be asked to provide PYXiS with:

Geographic (physical) addresses
Demographic information
E-mail addresses
Phone numbers or other contact information
Names (first, and last or whatever the family identifying name is)
Shipping information
Billing information
Transaction history
Web site usage preferences
Feedback regarding business, services, web site and public relations
Source IP addresses
Times and dates of access to website servers
Language
Personal preferences
Product and service preferences
Browser types and configurations and miscellaneous administrative and computer traffic information

Certain forms of information, such as government issued or private sector issued licenses, permits, certificates, cards, driver's licenses, social insurance/security number, passports, insurance cards, voucher numbers, and the like, although convenient for identification, is voluntary.
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It is a Data Subject’s decision whether he/she wants to provide this, or other suitable identification, subject to any legal requirements.

How Does PYXiS Collect Personal Data?

PYXiS will only collect Personal Data that Data Subject has voluntarily provided to PYXiS or have agreed to have provided to PYXiS. PYXiS will not collect any Personal Data about a Data Subject without advising the Data Subject accordingly (either by way of this Privacy Policy or by way of providing the Data Subject with some other form of notice at the time PYXiS is requesting or collecting Personal Data), why and how that Personal Data is being collected and how such Personal Data will be used or disclosed. PYXiS may collect Personal Data through a variety of means:

Using PYXiS’ Web Site
Using PYXiS’ services
In the course of communications with PYXiS (face-to-face, by e-mail, by phone, mail or otherwise) in the course of feedback to PYXiS regarding PYXiS’ business, services, website and publications
When registering with PYXiS for services or, where relevant, accounts, or, where relevant, for the download of PYXiS’ software
Customer, membership, recipient, or service lists that have been lawfully acquired from third parties
Through the completion of manual or electronic forms
Website cookies –are identifiers that can be sent from a website via a Data Subject’s browser to be placed on computer's hard drive of the Data Subject. A Data Subject may elect not to accept cookies by changing the designated settings on the Data Subject’s web browser; however, not utilizing cookies may prevent the Data Subject from using certain functions and features of PYXiS’ Web Site. Information collected from the use of cookies is used to improve PYXiS’ services
Web beacons –are small, graphic images that allows a website operator to collect certain information and monitor user activity on its website. A web beacon is a very small pixel which is invisible to the user. PYXiS uses web beacons to collect information that is not of a personal nature
Clickstreaming - is a technology that allows a website operator to track the paths that Data Subject’s take as they access a website and view site pages, and as they use links to other sites. PYXiS collects such information from visitors to PYXiS’ Website; and
Website traffic information, which is monitored and analyzed to determine which products, services or features may be of interest to visitors, so PYXiS may improve website, products, services, features or other offerings of PYXiS.

In addition, PYXiS may review and analyze a Data Subject’s use of products and services, to help serve the Data Subject better, and to bring other products and services to the Data Subject’s attention, which PYXiS believes will be of benefit to the Data Subject. PYXiS also collect and analyze information from other sources for the same purposes.

How PYXiS May Disclose Personal Information

PYXiS does not sell any Personal Data it collects to third parties. PYXiS may share Personal Data with its affiliates, subsidiaries, employees, contractors, and agents in the course of providing a Data Subject with PYXiS’ business services, support, or the fulfilment or delivery of products or services of PYXiS.

PYXiS may disclose Personal Data if is required to do so a court of competent jurisdiction, other legal or regulatory authority, or, if there is a good faith belief, and reliance on said belief that disclosure is necessary to: comply with any legal process served on PYXiS; maintain, uphold or protect PYXiS' rights or property; protect and ensure the personal safety of the public or other PYXiS’ clients; or protect against criminal or quasi-criminal activities, or to detect, prevent, investigate allegations of, or address, misrepresentation or fraud.

PYXiS reserves the right that in the event of a bankruptcy filing, mergers with third parties, acquisition by third parties, sale of assets (all or partial), or any other transfer of all or substantially all of PYXiS’ relevant assets to a third party, that PYXiS shall be entitled share (or sell as an ancillary aspect of the overarching business transaction) the Personal Data provided by the Data Subject to the third party.

Retention and Disposal

PYXiS keeps information only for so long as it is needed for the efficient and effective delivery or fulfilment of the software, products, or services using or contemplating using by the Data Subject and for a reasonable time thereafter, or to meet any legal requirements. PYXiS will either destroy or remove information when it is no longer needed.

Security and Storage

PYXiS endeavors to maintain appropriate physical, procedural and technical security with respect to its and Processor’s offices and information storage facilities to prevent any loss, misuse, unauthorized access, disclosure, or modification of Personal Data. This also applies to PYXiS’ disposal or destruction of Personal Data.

PYXiS keeps the Personal Data collected from about Data Subject strictly confidential. Only authorized personnel have access to this Personal Data. Personnel of PYXiS and Processor who have access to Personal Data receive training regarding privacy protection.

PYXiS’ security specialists build security by design by default into our computer systems. The aim is to always protect information at all times - when it is stored in data files or handled by PYXiS’ employees. PYXiS’ systems are also designed to protect information when it is transmitted, for example, between our data processing facilities and corporate offices. Personal Information may be stored or processed in any jurisdiction in which we or our affiliates, suppliers, subsidiaries, or agents maintain facilities. By supplying PYXiS with Personal Data, you consent to any transfer of this information to other jurisdictions (including countries which have not been assessed for adequacy of privacy laws).

PYXiS does, and shall continue to use, industry-standard technology to maintain the security of Personal Data, and for PYXiS’ connections to the internet; however, PYXiS cannot and does not guarantee the privacy, security, authenticity, or non-corruption of any information transmitted through the internet or any for information stored in any third-party system connected to the internet.

While PYXiS takes steps to verify that any service providers, suppliers or the like with whom PYXiS shares Personal Data, are committed to maintaining the privacy of Personal Data at standards that are at least as stringent as PYXiS’ Privacy Policy and has communicated to them to refrain from making any independent or unauthorized use of any Personal Data, PYXiS does not and cannot guarantee the actions, conduct or standards of any such parties.

PYXiS shall not be responsible for any claims, damages, costs, or losses whatsoever arising out of or in any way related to third-party connections to or use of the Internet.

PYXiS cannot and does not ensure the protection of any Personal Data that Data Subjects provide to a third-party web site that may reference, be referenced or link to PYXiS’ Web Site. Personal Data collected by these third parties is not subject to, or governed by, this Privacy Policy.

PYXiS shall not be responsible for events beyond our direct control, and therefore will not be liable for any direct, indirect, incidental, consequential or punitive damages relating to the uses or releases of Personal Data.

Data Subjects' Rights

Data Subjects are entitled at any time to obtain confirmation of the existence of Personal Data and to be informed of their contents and origin, to verify their accuracy, or else request that such data be supplemented, updated, or rectified.

Data Subjects have the right to request erasure, anonymization or blocking of any data that is processed in breach of the law as well as to object in all cases, on legitimate grounds, to processing of the data.

Contact

PYXiS is committed to upholding this Privacy Policy. PYXiS has policies and procedures in place to educate and assist its employees and contractors in fulfilling their obligations under this Privacy Policy. PYXiS' policies and procedures will be reviewed on a regular basis and their results of such review will be presented to PYXiS' personnel responsible for overseeing privacy matters.

PYXiS is committed to treating Data Subjects with the greatest respect and consideration. Data Subject are to advise PYXiS of any questions or concerns regarding this Privacy Policy, would like to confirm the accuracy of applicable Personal Data, believes that the privacy of Personal Data has not been respected, or would like to update or delete incorrect Personal Data, please contact PYXiS directly.

The appropriate Privacy Policy Manager will acknowledge the query and will respond within thirty (30) business days. If PYXiS needs to extend its timing to respond or has to refuse a Data Subject’s request, PYXiS will advise the Data Subject accordingly, subject to any legal restrictions.

Updates

PYXiS may from time to time update this Privacy Policy, with the updated policy to be posted on PYXiS’ Website. The use of Personal Data provided to PYXiS prior to the update will continue to be governed by the policy in effect at the time the information was provided. PYXiS recommends that Data Subjects revisit this Privacy Policy from time to time on a regular basis.

Consent

In most cases a Data Subject will be asked to specifically express their consent of collecting and processing of Personal Data by PYXiS in accordance with this Policy Privacy. Data Subjects will not be obliged to provide such consent.

If a Data Subject does not consent, the Data Subject must immediately discontinue use of PYXiS' Website and to refrain from further use.

Governing Law and Venue

This Privacy Policy is governed by and construed in accordance with the governing laws of Ontario. PYXiS’ website is hosted and administered in North America.

PYXiS will disclose Personal Data without the Data Subjects permission when required by law, or in good faith belief that such action is necessary to investigate or protect against harmful activities to PYXiS’ company, associates, or property (including this website), or to others.

Cookie Policy

What is a ‘cookie’?

A ‘cookie’ is a small text file that stores Internet settings. Almost every website uses cookie technology. The cookie is downloaded by your Internet browser the first time you visit a website. The next time you visit this website from the same device, the cookie and the information contained in it are either sent back to the originating website (first-party cookies) or to another website to which it belongs (third-party cookies). In that way, the website can detect that it has already been opened using this browser, and, in some cases, it will then vary the content it displays.

Some cookies are extremely useful because they can improve your user experience when you return to a previously visited website. This assumes that you are using the same device and the same browser as before; if so, cookies will remember your preferences, will know how you use the website, and will adapt the content you are shown so that it is more relevant to your personal interests and needs.

Your cookie settings on this website.

Cookies on this website that do not require approval.

Cookies that are essential, also known as ‘strictly necessary’ cookies, enable features without which you would not be able to use the website as intended. These cookies are used exclusively by PYXiS and are therefore known as first-party cookies. They are only saved on your computer while you are actually browsing the website. An example of why strictly necessary cookies are used is to set the language of your preference when browsing this website.

Another example of what these cookies do is facilitate a switch from HTTP to HTTPS when you change pages, so that the security of data transmitted is maintained. Furthermore, a cookie of this kind is used to store your decision about the use of cookies on our website. Your consent is not required for the use of strictly necessary cookies. Strictly necessary cookies cannot be disabled without losing some of the features of this website.

Categories of cookies.

Based on what function cookies have and the purpose for which cookies are used, there are four categories of cookie: strictly necessary cookies, performance cookies, functional cookies, and marketing cookies.

Strictly necessary cookies

Are essential to enable you to move around the website and use its features. Without these cookies, some services cannot be provided – for example, remembering previous actions (e.g. the language in which you want to browse this site) when navigating back to a page in the same session.

Performance cookies

Gather information about how a website is used – for example, which pages a visitor opens most often, and whether the user receives error messages from some pages. These cookies do not save information that would allow the user to be identified. The collected information is aggregated, and therefore anonymous. These cookies are used exclusively to improve the performance of the website, and with it the user experience.

Functional cookies

Enable a website to save information which has already been entered (such as user names, languages choices, and your location), so that it can offer you improved and more personalized functions. For example, a website can offer you local information if it uses a cookie to remember the region in which you are currently located. Functional cookies are also used to enable features you request such as playing videos. These cookies collect anonymous information and cannot track your movements on other websites.

Marketing cookies

Are used to deliver adverts and other communications more relevant to you and your interests. They are also used to limit the number of times you see an advertisement and to help measure the effectiveness of advertising campaigns. They remember whether you have visited a website or not, and this information can be shared with other parties such as advertisers. Cookies for improving group targeting and advertising will often be linked to site functionality provided by other organizations.

Your cookie settings on this website.

You can completely disable cookies in your browser at any time.

It is important to note that if you change your settings and block certain cookies, you will not be able to take full advantage of some features of our site, and we might not be able to provide some features you have previously chosen to use.

How do I change my cookie settings?

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set, visit www.aboutcookies.org or www.allaboutcookies.org.

Find out how to manage cookies on popular browsers:

To opt out of being tracked by Google Analytics across all websites, visit Privacy Policy – Privacy & Terms – Google